In addition to Workspaces providing an easy way to organize and manage assessments that share purpose and properties, Workspaces provide managed spaces for users and teams to create assessments.

About Workspaces

Workspaces are very flexible, and allow users to save time, simplify assessment management, and create new authoring and data analysis environments for a wide-range of purposes, such as:

  1. Manage access privileges to users and teams
  2. Define and apply default properties to one or more assessments
  3. Customize UI language and settings for one or more assessments
  4. Organize related Assessments and results that share similar settings, language, and/or purpose
  5. Group Assessments that are to be authored, managed, and/or analyzed by individuals or teams using security controls and limitations
  6. Group Assessments by Course
  7. Group and organize Assessments for Dashboard visualization
  8. Group Assessments and Assessment Data for simplified Administration and Reporting
  9. Individual Workspaces assigned and managed to Individuals and Teams of Authors, Subject Matter Experts, Report Users, and more
  10. Group assessments authored with unique settings, such as language, application integration, or region/time-zone.
  11. To manage a unique set of respondent demographic data through the completion of a related assessment series.

Workspace Security

Under the Administration application, Workspaces allow Brillium administrators to define the Workspaces to which a user has access, and the privileges a user has within a particular Workspace. Within the context of user administration, Workspaces allow administrators to:

  1. Limit access for a user or team to specific Workspace(s)
  2. Limit access for a user to team to specific assessments within a Workspace
  3. Reduce the privileges a user or team has to a specified Workspace. For example: if a user has the Workspace Admin Role to one Workspace, they can be provided Result Reviewer Role and access to another Workspace (whether applied to an individual or a Team)

Workspace Properties

All assessments within a Workspace share the following properties and settings, and automatically inherit these when an Assessment is created or moved into a Workspace:

  1. Respondent Fields
  2. Assessment UI settings
  3. Default Settings

Workspaces can be created and managed by selecting Workspace from the Settings menu (identified by the  icon). Workspaces exist in a tree-like hierarchy.

Primary Workspace

The Primary Workspace is the Workspace at the top of the Workspace hierarchy when viewing the Workspaces management area, and is identified by a () icon.

Default Workspace

When a user signs into Brillium, they sign into their selected Default Workspace.  The Default Workspace can be changed at any time With the following steps.

To set a default workspace:

  1. Select the Settings () icon
  2. Select Workspaces
  3. Right-click on the Workspace name that you wish to be your default workspace when logging in to Brillium
  4. Select "Set as Default" from the drop-down menu that appears
  5. The Default Workspace is identified by a () icon to the right.

Create Workspaces

A user granted Workspace Create privileges can create additional Workspaces. To create a Workspace:

  1. Select the Settings () icon
  2. Select Workspaces
  3. Right-click on the Workspace name that you wish to add a Workspace. This will add a Workspace below the selected Workspace in the hierarchy.
  4. Select "Add Workspace" from the drop-down menu that appears.
  5. Enter a Workspace name

Switch Between Workspaces

  1. Select the Settings () icon
  2. Select Workspaces
  3. Right-click on the Workspace name that you wish enter
  4. Select Enter from the dropdown menu that appears
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