How to Get Started with Brillium

This Getting Started Guide provides a learning path for new users to quickly get oriented and productive on the Brillium platform.

Brillium is a highly customizable platform that allows users to create an efficient workflow for most any use case. This guide provides a series of recommended actions to prepare a new Brillium account for efficient and productive use.

To quickly get oriented with the Brillium assessment workflow, understand the following key topics:

  1. Setup the Account Workspace
  2. Configure Respondent Fields / Demographics
  3. Upload Image and Document File Resources
  4. Create Assessment with Brillium Assessment Builder
  5. Import an Assessment
  6. Configure Assessment Rules & Options
  7. Speed Assessment Authoring with Assessment Defaults
  8. Linking to Assessments
  9. Customizing the Assessment UI Language
  10. Viewing Results

Account Workspace Setup

One of the first steps a new user should take is to set the Brillium Account Workspace. The Account Workspace is the first workspace created in Brillium, and serves as the administrative account that can create additional Workspaces.

The following article walks through the key account profile options: Brillium Account Profile Setup.

Configure Respondent Fields

Respondent Fields allow authors to collect demographic information from respondents that complete tests, surveys, or certification exams created in Brillium. These fields can be populated upon respondent login, pre-populated through Brillium Invitations, or passed directly into Brillium through supported integration applications and methods. Respondent Fields enable a wide-variety of data analysis and reporting capabilities.

TIP

Respondent Fields are not required in order to deliver assessments. Anonymous assessments can be delivered through Brillium, if desired. To do so, simply set the Identification Required field on the Requirements tab of Assessment Builder to No. Alternatively, demographic fields without any respondent personal identification can be presented by selecting Demographic Fields Only from the Identification Required field on the Requirements tab of Assessment Builder.

Upload Assessment Files

Assessment assets such as images, documents, and spreadsheets that are used within topics, questions, and answer choices, are managed under the Files menu. These can be uploaded at any time, however it can speed the authoring process if files are uploaded and organized beforehand.

To learn how to upload and manage files, view the Upload and Manage Files video.

Create Assessments with Brillium Assessment Builder

Brillium assessments are composed of topics and questions. Together, topics and questions convey the context in which respondents use to understand how to interpret the associated answer choices.

Brillium Assessment Builder is a work area that provides all of the tools to create assessment topics and questions, along with the rules and settings that make assessments function in a particular way. For example, some assessments may be time-limited, while others may be instructional in nature, providing immediate feedback as respondents work through each question.

The key to leveraging the full power of the Brillium Platform is to understand Assessment Builder and all of the capabilities it offers.

The following videos walk through the process fo creating assessments, topics, questions, and the most common assessment settings:

Import an Assessment 

Prepare and upload an assessment using the Brillium Import Spreadsheet

The Brillium Assessment Import spreadsheet provides a structured layout to make it easy to prepare and import the most common assessment question types and options to speed up the assessment process.

NOTE

Instructions are provided with the spreadsheet. It is important that the spreadsheet structure is NOT MODIFIED when preparing an assessment for import. Adding or deleting columns can cause the import process to fail.

Assessment Rules & Options

Assessment configuration consists of choosing the rules and options that will meet the intended assessment process. This can be as simple as an assessment passing score, or in the case of a survey setting the Date/Time availability window. When delivering a certification exam, it may be preferred to present a printable certificate at the end of the assessment for respondents that meet a passing score.

The options and settings are organized in a way that presents related options together.

  • Properties - general assessment properties such as navigational style, color theme, and tags that can help identify and relate assessments to one another.
  • Requirements - define the required instructions, agreement terms, demographic information presented to and requested from a respondent, and the logout actions are defined.
  • Rules - set the time allowed, topic randomization, and additional attempts allowed, if any.
  • Feedback - this critical group of options is where the passing score is defined, in addition to options that determine what a respondent sees when they reach the end of the assessment. This can include optional settings such as topic scores, category scores, and question review.
  • Conditional Feedback - deeply personalize assessment feedback by creating an unlimited number of rules that provide text, image, or even embedded audio and video feedback that targets discreet knowledge gaps and helps learners achieve a perfect score on attempts that follow.
  • Certificate - if presenting a downloadable/printable certificate at the end of an assessment is important, the Certificate options allow the upload of a custom certificate design and a range of settings to fit most any purpose. Choose the template size (US Letter or EU A4), and upload a background design.
  • Notifications - select Respondent and Administrator notifications, reminders, and templates options. The email addresses listed will receive assessment completion notifications, if the option is enabled.
  • Integration - when sending data to external websites, databases, or leaning management systems, the Integration options provide several ready-to-use integration options for AICC, SCORM, HTTP POST and HTTP GET. 

Customize more with the following resources:

Use Assessment Defaults to Speed Authoring Tasks

When creating many assessments that share similar settings, score criteria, and options, Assessment Defaults provide a method to define the default options for the most common Assessment Builder parameters. This can increase the speed of the authoring process and assure consistency across a series of assessments.

Assessment Defaults apply to all new assessments created within a Workspace, while still allowing creative control to configure each assessment uniquely.

Learn more about Assessment Default Settings.

Linking to Assessments

Once an assessment has been created and configured, the next logical step is to direct respondents to it and start collecting data. Brillium is customizable, and accommodates almost any workflow intended to get people to your assessments. The method chosen comes down to determining the most efficient and effective method based on the intended workflow.

In large enterprise environments respondents will often launch the assessment from an LMS, HRIS or website. The respondent is returned to the same place that launched the assessment once the assessment has been completed.

The method chosen depends on the intended "workflow". The list below provides a number of use case examples that may be considered:

  • Link to Assessment. This is simple and can be embedded in any website.
  • Use AICC or SCORM. Most LMS and HRIS systems can use Brillium's built-in AICC, SCORM or xAPI (Tin Can Experience API) to seamlessly send respondent data to send and receive data to and from Brillium. Brillium supports the use of AICC and SCORM concurrently with xAPI, so assessment data can be routed to more than one destination.
  • Brillium Invitations. Invitations provides a simple way to pre-register respondents and send assessment invitations to them via email. This method sends a unique link to each respondent. Since all of the respondent information already exists within the system, respondents won't be required to login or enter any information prior to starting the assessment.
  • Embed the Link in a Website. This method works with a simple URL link, but if there is concern about the link being copied and shared elsewhere, it is recommended to use the Brillium Hash Password feature. This method embeds a password within the link, helping to prevent the link from being copied and shared elsewhere. This method helps to ensure that anyone that takes the assessment launches it from the embedded link on the web page.
  • HTTP Integration (POST or GET). This method can be used on almost any website or web application, including Learning Management Systems (LMS) such as Thinkific. It is intended for use when launching an assessment from a website or web application the respondent is already logged into via an assessment link. The HTTP integration method creates a dynamic assessment link that launches an assessment and sends along respondent login and demographic information with a single click.
  • Use the Brillium Zapier Connector. Zapier is a web application service that makes it easy to move data between Brillium and other web applications automatically. It is simple to setup and reliably works behind the scenes. Use case examples include creating an invitation as a result of an email request via GMail, or sending an assessment invitation when someone joins an email list.  The possibilities are almost limitless. You can find more information and a list of supported applications on the Zapier website.
  • The Brillium API. The Brillium API provides a highly customizable means of programmatic access to Brillium data. It is primarily aimed at users that wish to customize the way Brillium data is exchanged with third-party software. If developer resources are available, this integration method provides discrete control over data, how respondents get to an assessment, and the events that follow.

See an overview in the Link to a Brillium Assessment video.

Customizing the Assessment UI Language

Assessments are often delivered to all parts of the world. This means that the standard English language and terminology presented to respondents when taking a test, certification exam, or survey, will not suit the needs of everyone. Brillium's Assessment User Interface (UI) utility makes it easy to quickly customize the language of every word, phrase, and button label the respondent interacts with while taking an assessment.

Brillium includes a number of pre-translated language sets to choose from, including support for right-to-left languages such as Hebrew and Arabic. There are also controls to customize the terminology or language to any language supported by the Unicode character set.

Get an introduction to the Assessment UI utility with this video: Assessment UI Translation & Customization.

Viewing Results

Everything in Brillium leads to the one particularly big payoff, and that is viewing and analyzing the data to improve training, understanding learning gaps, or simply know more about what your respondent population needs in order to meet your intended goals. 

Brillium provides both reports and interactive results charts and customizable reports intended to inform and enlighten leaders, learners and trainers. Learn how to View Assessment Results.